Venture X Response to Coronavirus. Read Here

News

August 12, 2020

17 Benefits of Virtual Office

Virtual Office provides flexibility to employees, helps enterprises work remotely, and provides various business functions through internet technology. They are very cost-effective and flexible, allowing employees to work wherever and whenever they’d like at their own convenience. 

A virtual office is a revolutionary concept. You can work remotely from home but still have a professional business address at the central location. 

 

Table of Contents

 

1. Cost-Effective

2. Zero Overheads 

3. Professionalism 

4. No commute time

5. Productivity

6. Increase Flexibility of work

7. Access to a Large Pool of Talent

8. Professional Address

9. Professional Services

10. Furnished office spaces

11. Better Work-Life Balance

12. Save money on technology, hardware 

13. Hassle-free expanding or reducing the team

14. Less Attrition

15. Innovation

16. Security

17. Less Office Space

 

1. Cost-Effective

A real-time office can quickly put a dent in your pockets. Whether you decide to buy or rent a space, the expenses will still come out higher. There is zero investment in setting up and office furniture when you opt for a virtual office. You can save money you otherwise would have spent on rent or lease agreements. The cost required to get a virtual office space on rent is much less than the price of an actual office. 

2. Zero Overheads 

When you use traditional office space, you have to pay the additional expenses for cleaning, maintaining the cafeteria, etc. However, with a virtual office, you don’t have to pay for laborers, electricians, plumbers, utilities, furniture, equipment, hardware, technology, or any other amenities that only a physical office could ever require.

Little or no money is spent on maintenance and amenities when you work virtually. This lack of expenses can help save you some cash, perhaps money that you can instead put towards expanding your business.

Virtual offices have the functionality of a physical office without the high cost; this can prove especially beneficial for start-ups.

3. Professionalism 

You want your clients to take your business seriously. If your home address gets listed on your website or stationery and brochures, it may appear unprofessional. This could have a damaging impact on your business reputation cause clients to doubt your legitimacy. The perception of your clients about your business is crucial in building trust and credibility.

A virtual office provides you with an address and business phone line. Both of these things can serve to build the image of your business, ensuring that you are widely perceived by your clients as professional. 

4. No commute time

Your daily traveling in peak traffic hours to and from the office can eat up a lot of your time. This is time you could instead spend on working on your more important projects. A virtual office can save you a lot of time. Time spent in getting ready, time spent making that long commute, and even the time It takes you to walk from your car into your office can be eliminated altogether.

By not traveling to the office, you can help to reduce fuel consumption. This not only makes for happy pinch-free pockets but also helps you stay environmentally conscious. And who doesn’t love a green thumb? Virtual offices save you the headache of suffering through delays and traffic jams. You also end up saving additional time spent parking and using lifts. 

The primary reason employees reported for working from home was the enhanced focus and increased productivity. The second-biggest reason was the reduced commute time. (Owl Labs)

With all this additional time on your hands, you can put more of your energy into learning new skills. 

5. Productivity

Less commuting time and decreased stress from traffic can reduce overall stress in employees which in turn makes them more productive. As an employer, you get more productive working hours from your employees. 

Workers can decide if they want to work from their home office or the local coffee shop, or even a beach. This allows each employee the flexibility of choosing their ideal workspace to produce their maximum level of productivity.

6. Increase Flexibility of work

Virtual offices create a flexible approach to your business. You can customize the virtual services as per your company’s set of needs. Whenever you need to increase or decrease the services, it is cost-effective for you. A virtual office allows your employees to be anywhere, whether you need to share files or conduct a meeting.

Flexibility at work makes employees more active and inspired by work. They can work during traveling with their mobile phones. Such benefits of virtual offices save not only time but also influence the overall work approach positively. For start-ups, this can be very helpful.

7. Access to a Large Pool of Talent

When you have a virtual office, you can gain access to talent across the world rather than being restricted to one specific area. 

Visa issues can have an uncertainty of a particular employee. The virtual office can operate in any of the spaces globally without visa and immigration hassles. A virtual office can provide access without having a central location.

The virtual office lets anyone operate at a convenient time. The workforce operating in different time zones makes it simple to be connected to fixing any issues at any point in time. In virtual offices, there is consistently attentive customer service regardless of the time.

8. Professional Address

Virtual offices provide a business address that adds credibility to your enterprise. This address you can mention on business cards, brochures, and pamphlets. It becomes very easy to build trust when you give the cards or brochures to prospective customers during expo or business visits.

9. Professional Services

Some of the virtual offices provide virtual assistants, receptionists, that can answer calls for you. Many of them also provide hiring assistants for your recruitment needs. You retain all the benefits that suit your needs without having to hire a full-time professional. 

Virtual office solutions provide common conferences and meeting rooms, which you can book in advance when you have a client coming for an official meet. 

Venture X Lewisville - The Realm at Castle Hills provides full-service meeting rooms, as well as shared and virtual office solutions for small businesses, start-ups, and independent businesses.

If you are looking for virtual offices in Lewisville near The Colony City, look no further than Venture X Lewisville - The Realm at Castle Hills.

10. Furnished office spaces

Presenting your company to the clients is crucial to make a good influence.  If you can’t afford a permanent office space, you can simply opt for a virtual office address. This option is both cheaper and more professional.

The visitors to your office will visit an office space that is well furnished and professionally managed. Even a small business owner can have a professional look and feel of the office. Why look at the unorganized business when you can meet your clients at a professional place at an affordable price?

The time and money you save from choosing this option can be put towards investing in growing your business without overly worrying about rent, bills, insurance, etc.

11. Better Work-Life Balance

Employees now are far busier than they’ve ever been in the past. The time they spend with family, friends, and for themselves is little to none.

 A study of 25,000 workers found that nearly 3 in 4 respondents say remote work helps them with work/life balance. (SHRM)Virtual office assists in maintaining an excellent balance between work life and home life, which brings a new enthusiasm to work.

Employees are able to enjoy time with their families and can now spend some time focusing on their personal wellbeing and mental health. The decrease in stress is sure to bring about further productivity. Happy employees make a successful business for sure!

More time to exercise, eat healthy food, share daily house chores, and yes wear whatever you want!

12. Save money on technology, hardware 

Employees are well-versed with technologies that they use with the virtual office ecosystem. The upgrading of hardware, software, malware security tools, all of these only employees decide and gets it done according to their convenience. 

13. Hassle-free expanding or reducing the team

Virtual offices are easy to set up and easy to wind up as well. In addition, you can expand the team without the stress of office space adjustments. Likewise, reducing your number of employees won’t cause you to worry about excessive expenses. 

14. Less Attrition 

Remote workers stick around with the organization. Remote workers have longevity. 

Companies that allow remote work experience employee turnover 25% less than companies that do not allow remote work. 

15. Innovation

Creative minds need isolation and peace at work. This type of environment helps to promote innovation and fosters ideas. The lesser the distraction, the greater the benefits. 

16. Security

Working virtually can be risky for data theft and other malware attacks, but a virtual office serves the services maintained on the cloud and maintains security. All devices work in a secure environment.

If you are looking for a virtual office space with added benefits, Venture X Lewisville - The Realm at Castle Hills in Lewisville near The Colony City is the perfect choice for you! Click the link below for more information:

https://venturex.com/locations/texas/the-realm-at-castle-hills/

17. Less Office Space

If your workforce is spread out across the globe and working virtually, you can save office space, which you can choose to either rent out or utilize for further expansion.

With the pandemic still greatly affecting many communities across the United States, remote working is here to stay and so are the virtual offices. You can start off with a small budget basic office which will cost you less. The more services that are added on, the more expensive it will be.

We will be happy to show you how we handle everything. The virtual office plan includes a professional business address with mail and package handling. Day passes and conference rooms are also readily available for your use.

The virtual office plan works best if you need a professional business mailing address to share with your clients. This plan is a perfect way to establish a presence in this city and a great step to becoming a part of the Venture X community.

Give us a call or drop by for a tour today. We’d love to show you around, and talk about how we can help you grow your business.

If you are still not sure if virtualization will be helpful for you, contact us!

You can reach us at:

Venture X Lewisville - The Realm at Castle Hills

4400 State Hwy 121, Ste 300

Lewisville, TX 75056

469-615-2114

About Author Ese Aihie

Ese Aihie is the owner of Venture X Lewisville - The Realm at Castle Hills. She is a subject matter expert on the inner workings of the coworking industry. Ese is also the founder and CEO of Work Innovators: a company that delivers managed services in technology, workforce, and workspace solutions.

You can find her on LinkedIn at: 

https://www.linkedin.com/in/ese-a-a6182229/

About Editor Ama Aihie

Ama Aihie is a sales and marketing associate at Venture X Lewisville - The Realm at Castle Hills. She is an avid reader with a passion for writing. Ama often writes pieces concerning real-world issues, and she’s an expert on writing anything from business or politics to fiction novels or personal experiences.

You can find her on LinkedIn at:

http://linkedin.com/in/ama-aihie-30b52b1b1